Rules and Regulations Project (Update)

A news item posted to this web site on July 11, 2019 described the HOA “Rules and Regulations Project” that will develop a set of Rules and Regulations for the HOA to clarify and amplify (where necessary) the community CC&Rs and By-Laws.  That posting specified that the input from homeowners would take place during the month of August 2010.  The homeowner input period has now been changed to September 2019.  Sometime in the next several weeks, the Board members will go door-to-door in the community to deliver a detailed announcement to each and every homeowner about this very important project.  At the same time, the Board will attempt to verify and/or update contact information so that the dissemination of news is easier and more reliable in the future.  The Board seeks to ensure that community members are well informed and able to participate in the decisions and activities that affect our community.

The Board looks forward to these contacts — and to the receipt of homeowner input to the development of community Rules and Regulations.

Solicitors in our Community

There have been numerous reports of solicitors visiting our neighborhood lately.  Some are legitimate, others either not legitimate or at least suspicious.  The following information is intended to help you deal with such encounters.

Chapter 5.20 of the Ferndale Municipal Code, which addresses Peddlers and Solicitors, states that it is unlawful for any peddler or solicitor to engage in door to door activities without first applying for a license from the city.  Individuals desiring a license must fill out an application at City Hall, as well as pay for the application, fingerprinting, and background check.  These might take as long as 30 days to finalize.  It should be noted that the licenses are an individual responsibility.  They are not acquired by businesses or organizations for their members.  The licenses (essentially permits), when acquired by individuals, must be displayed on their person in plain view.  “My employer has the license” is an invalid and untrue response to an inquiry about a license.  Solicitors must honor any “No Solicitors” signs.

The City of Ferndale recommends that you call 911 to report suspected violators of this code, and substantiated violation may result in fines.  The following individuals and groups are exempted by the City of Ferndale from these licensing requirements:  non-profit, charitable or religious organizations, farmers or gardeners selling farm produce, veterans selling goods, candidates for political offices, campaign workers, and Census Bureau workers.

For more information, visit the following City of Ferndale web site:!/Ferndale05/Ferndale0520.html#5.20.090


Community Rules and Regulations

Your Board of Directors has recently initiated a project to create a set of Rules and Regulations (hereinafter referred to as the R&R Document) in accordance with the provisions of Section 6.2 of the Association By-Laws.  The creation of an R&R document follows common practice and is a means to augment and interpret the Association CC&Rs and By-Laws in order to make them more useful and responsive to the needs of the Association.  It should be noted, however, that the R&R Document cannot override either the CC&Rs, By-Laws, or any law to which the Association is subject.  Any portion of the R&R Document that violates this restriction is, de facto, invalid.

Since the R&R Document will be relevant to all members of the Association, the Board of Directors seeks your assistance and input.  If you have an issue with either the CC&Rs or By-Laws that you think should be included in the R&R discussion or in the Document itself, please notify us through the “Send Us a Message” portal at the bottom of the home page of our Web Site (  In your message, please identify yourself as a member of the Meadows-Ferndale HOA and include contact data such as: name, address, and lot number.  This is to ensure that your input gets reported back to the correct Board by the property manager, who manages and receives correspondence from a large number of associations and properties.  Your response should also include a paragraph reference number for the CC&Rs or By-Laws and a brief discussion of your issue.  Your responses will be factored into the process of developing a draft R&R Document.  The CC&Rs and By-Laws can be found under the DOCUMENTS tab of the Association Web Site.  The Rules and Regulations option on that page is a place-holder, awaiting the product of this project.

Upon completion of the draft R&R Document by the Board of Directors, it will be distributed to all Association members for review.  Subsequent to a homeowner review period of at least 30 days, the Board will meet to consider the comments of Association members and will vote on an adoption motion.  The homeowner review period for this project is the month of August 2019.  Following the end of the review period, the Board will convene an open meeting to discuss the inputs and vote on adoption of the R&R Document.  This is expected to be completed by the end of September 2019.

To be clear on the process, please note that pursuant to the Revised Code of Washington (RCW Section 64.90) and the Meadows By-Laws (Section 6.2), Association members (homeowners) can provide input and comments, but only the Board members can actually vote on adoption of the R&R Document.  This process also applies to amending (adding, deleting, or otherwise modifying) the R&R Document at any later time.

Your Board of Directors looks forward to receiving your inputs.


Architectural Review Process Information

The Architectural Review Process has been established to facilitate the process of customizing our residential properties while maintaining community standards.  The CC&Rs and By-Laws, augmented by the ARC Charter policy, establish the standards of the process: e.g., when an ARC application is required and how to move it through the process. These documents may be found on the Community Web Site ( ).  They are intended to ensure that we collectively maintain a safe, appealing, and welcoming living environment.

The Architectural Review Process is managed by the Homeowners’ Association (HOA) Board of Directors through its subcommittee, the Architectural Review Committee (ARC).  The ARC meets regularly to examine and discuss proposed projects on the second Monday of each month.  The Board and ARC members are committed to providing thorough, objective, and timely reviews.

In order to facilitate prompt and efficient reviews of all requests the ARC requests that your applications be submitted by the first Monday of each month.  This will give the committee members adequate time to preview your application in preparation for our monthly meeting and put you on track to receive approval during the same month.  The ARC Charter document on the Web Site (under General Information / HOA Policies) describes the submittal process.

When preparing the ARC Application, please include a concise description of your proposed project, as well as drawings and/or photographs of any proposed structures (storage sheds, patios, pergolas, arbors, etc.).  Include measurements and overhead drawings or images showing placement on your lot.  The more information you provide, the easier it is for the committee to arrive at a timely recommendation for approval.

All members of the ARC are owners and residents in the Meadows, and they are honored to be of service to our delightful community.  If you have questions or need some guidance prior to preparing your applications, please feel free to reach out to any of the Board or Committee members – or to the Windermere Property Manager.  Contact information is provided on the Web Site.

Thanks, and good luck with your projects!

Traffic Safety In Our Community

In response to comments at our last HOA Board meeting concerning speeding in our community, we requested the Ferndale Police Department (FPD) to deploy a speed monitoring radar trailer to collect vehicle speed data.  They put the requested trailer on Monument drive from 9:00 AM to 7:00 PM on the following dates:  18-19 March and 21-22 March.  The attached data file provides the results (click HERE to activate link to file).  In addition, the FPD has provided the following assessment and conclusion:

(QUOTE) The data shows the majority of vehicle traffic in your neighborhood traveling at a very reasonable rate of speed.  The average speeds were around 17 – 18 mph.  There were a few speeders but most were in the 26 – 30 mph range and with the exception of Friday, none traveling more than 31 mph.  As is typical, the speeds on Friday were slightly faster but it does not appear that the neighborhood has a speeding problem. (UNQUOTE)

These findings notwithstanding, the HOA Board of Directors will continue to monitor traffic conditions within our community and take appropriate and necessary steps to ensure the safety of our residents.  If you note a vehicle speeding or otherwise causing unsafe conditions, please contact the Ferndale Police Department, providing as much detail as possible (date, time, description of vehicle, description and location of incident, etc.).

Protection Of Our Common Areas (Revised 2 April 2019)

Most recent revisions are in italics.

It is gratifying to see so many dogs walking their owners on our walking paths through the wonderful expanse of Natural Growth Protection Areas  that surrounds our homes.  But with this privilege comes responsibility.  These areas are a joint protected development project of the Washington Department of Ecology and the Army Corps of Engineers.  Their rules state that “as a protected wetlands and nature habitat, walking is permitted only on prepared pathways and boardwalks.  No human (homeowner or otherwise) or pet of any such individual is permitted off the designated paths”.  The only exception to this rule is for the crews hired by the Corps of Engineers to conduct periodic maintenance of the areas which are not the responsibility of the Meadows-Ferndale Homeowners’ Association (e.g., paths and bridges).

We must ensure that we fulfill the “protection” role that comes with our freedom to use the area for recreation.  This means staying on the paths so as not to disturb either the natural growth or the critters that might inhabit the area.  It also means keeping all pets on leashes at all times and cleaning up after ourselves and our pets.  No littering or deposit of organic waste.  As a matter of fact, this applies equally well to all of our streets and walkways.

The Homeowners’ Board of Directors is considering the installation of waste bag dispensers and deposit containers at the walking path “trail heads”, but such a step would not be without drawbacks:  the dispensers and containers would require maintenance and upkeep.  They would incur a cost to the community and could be visually intrusive.

The “bottom line”:  please help protect and maintain our neighborhood’s common areas and ensure that they remain a valuable asset to our community and our lifestyle.

Street Lights

In the event of a street light outage in our community, you should get the pole number that is stenciled or labeled on the pole — then report the outage and pole number to Windermere Property Management through the “CONTACT” menu button on this web site.